What is a Quotation?

A quotation is a document issued by a seller to a buyer that contains the proposed price of the seller’s goods or services. A quotation may also contain additional information such as the taxes, material and labour charge and other factors that contribute to the total amount which is specified ac. It also includes the time period of when the service will be completed or the goods will be delivered. 

Why Do You Need a Quotation?

It is very essential for every service provider to issue a quotation to their potential customers. With all the details of the rate of goods or services to be provided, the time period of when the service will be completed or the goods will be delivered,  a quotation allows the customer to get an understanding of the project and make a final decision about the sales transaction.

The basic elements of a quotation include the name and contact details of the seller, a list of the items, the quantity, rate per unit, and also the total cost and payment terms. You can choose your quotation format in excel from the samples given above and then modify it as per your needs. To establish yourself as a credible firm, you can make the quotation look more personalized and professional by adding the company logo and signature. Want to create a personalized quotation? Try out our free quotation generator tool!

Alternative to Quotation Formats in Excel and Word

Each time you create a quote for your clients you’ll have to re-enter all the information in the quotation template. This can be indeed a really tiring task. If you are a small business owner you might then need to create multiple quotations and save the details for reuse. For them, it is always better to switch to a business management software like Zenys where you can automate this process. 

Zenys lets you create professional-looking quotations and then send them directly to your potential clients in just a few clicks. You can easily track them and convert the quotations into invoices once accepted by the customer too using Zenys. So, make this process easier by signing up for our all in one app.